The formal name of the item. Enter the title as it appears on the item, using the original language, wording, order and spelling. In general, capitalize the first word of the title; enter all other words in lower case except proper nouns and acronyms. Enter a maximum of one title. If an item appears to have more than one title, use your judgment to select the most logical and appropriate one.
If applicable, enter an alternative title which is commonly used as a substitute for the main title, i.e. abbreviated titles, translated titles, etc. Series information may also be entered here, if it is presented as part of the title. If a title is not in English, consider an English translation as an alternative title. Enter a maximum of three alternative titles.
The unique identifier for the item being described. In some cases this will be the barcode assigned to a document or journal issue after it has been scanned.
The code assigned to the document or journal issue that identifies its physical location within the library collection of the contributing institution. The shelfmark scheme actually used will vary from library to library. The purpose for including this is to give the user sufficient information to be able to examine the original version of the item if s/he chooses. Note, though, that some documents may be "born digital", in which case they will not have original print counterparts.
The code representing the institution or individual contributing a document. If the item is known to be from one of the sources listed below, use one of the codes shown on the left of the controlled list. Otherwise, leave the field blank. (Controlled List) ADD: Addis Ababa University, AUC: American University in Cairo, AMI: Amnesty International, COL: Columbia University, CHC: Czech Helsinki Committee in Prague, ICAR: Information Centre about Asylum and Refugees in the UK, JRS: Jesuit Refugee Service, MF: Medical Foundation for the Care of Victims of Torture, CER: Michael Cernea, ODI: Overseas Development Institute, PRC: Palestinian Return Centre, RSC: Refugee Studies Centre, TUF: Tufts University, UEL: University of East London, USX: University of Sussex, WCRWC: Women's Commission.
The person(s) or organization(s) primarily responsible for the creation of the item (document or journal issue).
Enter personal creators as follows: surname first name(s) and/or initials.
Omit titles and terms of relation (e.g., Dr., Jr., etc.). Enter a maximum of 15 creators.
A person or organization not specified in the creator element who has made a significant contribution to the item but whose contribution is secondary (e.g., translator, illustrator, etc.). Use the instructions provided for "Creator" for entering information in this field. Indicate the role played by the contributor in brackets [ ]. Enter a maximum of 15.
The entity responsible for making the item available in its present form, such as a publishing house, university department, or corporate body. Use the instructions provided for "Creator" for entering information in this field.
Enter a maximum of 15 publishers. Note: Because a large number of the documents represented in the repository fall into the category of grey literature and therefore are considered unpublished, this field may not always be very relevant. However, we will are constantly adding published journal articles etc to the repository.
Enter the URL of the publisher's home page, if indicated. Include http:// at the beginning of the URL. Enter a maximum of 15.
The description helps the user to quickly determine the relevance of an item (document or journal issue) and whether or not it contains important features. Include the table of contents, if one is provided, or make note of the main sub-headings. Also, make note of any important annexes like bibliographies or glossaries. Enter any additional information about the item that is not available in other fields but that may be considered particularly useful to the user (e.g., the name of the conference that a paper was presented at, etc.). Do not evaluate the resource.
The language of the individual item being catalogued. Select the language name from a controlled list (see below).
If the document is in more than one language, enter the relevant languages. Enter a maximum of 15 languages. Controlled List: Albanian, Amharic, Arabic, Bosnian, Chinese, Czech, English, Farsi, French, German, Italian, Japanese, Kurdish, Portuguese, Russian, Serbian, Somali, Spanish, Turkish, Welsh
Enter terms that describe the item (document or journal issue). Enter up to a maximum of 15 focused terms that describe the main concepts of the item. These can be identified from the title, table of contents, introduction, and/or conclusion. To help you determine which subject keywords to select, ask yourself some basic questions about the main concepts of the item, such as who, what, what kind of, why, by whom. Select terms from the International Thesaurus of Refugee Terminology (http://www.refugeethesaurus.org). Words should be entered with an initial cap.
The temporal extent or scope of the item. Enter a maximum of one period or date range (e.g., 1960-1969).
Indicate the relationship of the described item to any other information source. For example, an article within a journal, a title within a series, a paper presented at a conference, edition details, etc. Include the volume/issue and page numbers, if available.
Enter a maximum of five entries.
If the item is a journal article, use the form provided in the example below.
* Title entry: Protection against expulsion under article 3 of the European Convention on Human Rights
* Relation entry: European Journal of International Law 4(3): 303-423.
* Title entry: An international legal perspective on refugee and displaced women
* Relation entry: Paper presented at the Regional Conference on the Legal Status of Refugee and Internally Displaced Women in Africa, Addis Ababa, 1-4 Aug 1995
Indicate what the item being described needs in order for it to be used, viewed, or navigated effectively. For now, this is limited to entering "Adobe Acrobat" since the documents in the repository are be made available as PDF files (filled in by default).
The size or duration of the item (e.g., number of pages, length of audio or video).
If this information is not indicated on the unit, count or estimate the length and record the entry in square brackets.
Examples: * Format Extent entry: 30 p. * Format Extent entry:  p.
If applicable, a work from which the item was derived.
Enter a string or number used to uniquely identify the work (e.g., an ISBN or ISSN number if the item is an electronic version of a printed book or journal).
Enter a maximum of three sources.
Example: * Title entry: The age of humanitarian emergencies * Source entry: ISBN 952-9520-39-5
The notes field is used for any additional comments or information that the cataloguer feels is important to log; it is a “housekeeping” field.
The volume number of a journal issue.
* On Journal: Disasters 1994, Vol. 18, No. 1
* Journal Volume No: 18
* On Journal: FMR 2008, No. 30
* Journal Volume No: 1 (always defaults to 1, since FMR does not have volume nos)
The issue number of a journal.
* On Journal: Disasters 1994, Vol. 18, No. 1
* Journal Issue No: 1
* On Journal: FMR 2008, No. 30
* Journal Issue No: 30
If you are the copyright holder, please check box to indicate that you assign copyright of this document to FMO.
This will permit individuals to use, download, transmit, or print from the digital version of the document for any private, research or educational purpose but not for commercial purpose.